HR & Operations

At Fleximize, we've lent over £580 million to small businesses across the UK, won a ton of awards, and helped thousands of business owners fulfil their ambitions - but we're just getting started.

Our mission is to make life better for business owners with flexible funding, unrivalled customer support, and so much more. As we kick off our next growth phase, we're looking for an energetic HR & Operations Assistant or Executive to join our team.

The role

You will support the Head of People and Culture and the wider Senior Management Team with administration relating to HR, Facilities Management, Health & Safety and Executive Support.

Responsibilities

• Updating, and reporting from HR management system (Hi-Bob) and some system admin.
• Recruitment and onboarding – scheduling and supporting managers in interviews.
• Requesting documentation to prove eligibility to work in the UK
• Preparing job offers and contracts of employment as instructed.
• Carrying out inductions with new employees.
• Payroll amendment administration.
• Administration of employee benefits and reward and recognition e.g. adding new employees to policies, arranging performance rewards.
• Assisting with arrangements for and attending careers fairs/hosting work experience students.
• Supporting management to ensure the Health & Safety of employees by carrying out and recording fire alarm tests; implementing recommendations from fire or general health and safety audits.
• Supporting welfare of all employees across both adjacent company office sites by liaising with suppliers regarding maintenance of the premises/services, and promotion of employee wellbeing initiatives e.g. by posting shoutouts on the company HR system Hi-Bob.
• Ad-hoc administration and support to CEO and CFO in-office and out-of-office e.g. diary management, dealing with confidential matters, travel/accommodation arrangements, collections and deliveries, arranging meetings including refreshments and presentation equipment, and greeting guests.

What we're looking for

Ideally, you'll be:

• Professional and confident with the ability to adapt to changing circumstances.
• Self-motivated and forward-thinking, with the ability to work in cross-functional teams and remain flexible, when required.
• An excellent communicator (both written and verbal) across a broad range of situations
• Strong in people, administrative, and organizational skills with great attention to detail.
• Skilled in using Microsoft systems – Word, Outlook, Excel
• Able to maintain strict confidentiality at all times.
• Strong people background, with a proven track record in successfully managing multiple ongoing projects and ad hoc requests.
• Able to maintain professionalism balanced with pragmatism and care at all times.
• Experienced in Office Management, HR admin or Executive Support.

Bonus points for:

• Experience of Hi-Bob Management system
• Health and Safety in an office environment awareness / qualification.

What we offer:

• A competitive salary: we’re committed to equal pay and professional development, so we review salaries annually. We also offer a company-wide pension scheme.
• Generous holiday entitlement: we offer 25 days holiday entitlement, with the added flexibility to buy and sell annual leave days. You get your birthday off too!
• Professional development: career advancement is as important to us as it is to you. We offer training courses and qualifications to develop your skills and knowledge. Taking time to attend webinars and in-person seminars that can help you in your role is also encouraged.
• Healthcare benefits: all team members get private healthcare as standard, which can even be extended to cover your family. We also offer a generous sick pay scheme and company death-in-service insurance.
• Perks & discounts: everyone gets access to exclusive discount codes and offers on high-street and online stores.
• Free breakfast every day (when working from the office!): our kitchen is filled with fresh fruit, cereals, and other goodies to start your day right.
• Team socials: regular team outings give us all a chance to have fun and relax, whether it’s an escape room, theme park, football match, or evening at the local table tennis bar.

Interview process

Our interview process involves two stages:

• Face-to-face interview (45 mins – 1 hour)
• Meet the team: if you get through to this stage, you will be invited to go into the office to meet the team. This will allow both parties to set expectations and ensure the role is a good fit for the candidate.

To apply, please email your CV and cover letter to [email protected]. Click the button below to find out more about life at Flex HQ.

Life at Fleximize